Guide

1. Pre:

1. And conference organizers to negotiate
2. Required by the Conference to provide air tickets, tickets, hotel, meeting space, traffic and other information. And to develop a comprehensive plan for the book to the meeting of the Conference side
3. To send someone to help clients meeting places for field trips for food, housing, conference venues, travel, entertainment and other related aspects.
4. Identification of programs, signing the contract, down payment.

二. Will be in the

1. Conference Reception: specifically responsible for the airport, railway station etiquette, them to stay, public relations and other services. Advance in the hotel, conference room to store a good welcome to AM, welcome card, sign units, signs, etc..
2. Pre-preparation: ready for meeting the needs of information on meetings, conferences, conference presentations and other conference-related items.
3. Meeting Place: Meeting Room hand to check the meeting room banners, lighting, sound, tea and so on.
4. Meeting Accommodation: room floor and room number to confirm, asked whether there were special requirements.
5. Meeting Food: meal, eating the standard and special guests (Muslims) confirmation.
6. Conference Tourism: tour itinerary, car, tour guides on any additional spots recognized.
7. Meeting Entertainment: entertainment consumption patterns, consumption standards, entertainment venue confirmation.
8. Conference Services: Conference on behalf of a group photo, as the representative to provide secretarial services and related services.

三. After

1. Checkout: Provide detailed cost during the meeting place details and explanations in hand with customers to check and checkout
Information: data collection after the meeting, according to customer's request to conference address book or roster.

Please reference the table below

Traffic arrangements for the meeting:
1, Station Shuttle
According to actual needs, Party B must be on ___ days ___ ___ ___ pm to ___ days ___ months to arrange vehicle seat air-conditioned buses, vans ___ 7 vehicles, 5 cars ___ _________ cars to the airport (bus, train station). In accordance with a first set of unified transport method to make arrangements to stay at hotels the delegates. The two sides agreed that all costs of transport in the sub-settlement times, its accounting standards in the table below. If the Party that caused due to booking of vehicles Kong Shi, Party A in accordance with bus _____ yuan, vans _____ yuan, cars _____ yuan clearing. All modes of transport to run a command issued by the Party, and a single road sign.
Station cost of sending the same above-mentioned agreement. The two sides should ___ ___ months before recognizing the need to send a list of station yard. Before the signing of this Agreement, Party A should inform Party B of this part of the cost-sharing methods (conduct of business groups or individuals to pay to pay), Party to confirm:
The following persons from the conduct of business groups bear the costs of sending station yard, in addition, by the individual.
Or: Party confirmed that all participants of the sending Station costs borne by the conduct of business groups; or all of the participants of the sending Station costs borne by individuals.
Party recognized: the need to send off during the meeting in advance staff has, on a specific time is ___ ___ ___ day when the passenger car standard for ___ ______ car seat.

2, conference transportation
B must be dated ___ ___ ___ pm to ___ days ___ months ___ days to arrange ___ ___ seat air-conditioned vehicles, buses, vans ___ 7 cars, 5 ___ _________-seater cars to the hotel staff to the venue for the conduct of business transfer. Party A (or B) is responsible for notification and collection of commercial vehicles need to take the staff. Car travel is (round-trip / one way, choice).
At ___ pm to ___ on ___ days ___ months ___ days to arrange ___ ___ ___ vehicle seat air-conditioned buses, vans ___ 7 cars, five cars _ __ _________ cars to the hotel for the shuttle to the Evening Meetings staff / Banquet scene (place :_____________________________________)。 Car travel is (round-trip / one way, choice).

B at ___ pm to ___ on ___ days ___ months ___ days to provide ______ ___ ______ tons of goods vehicles, is responsible for the transport conference materials, trip to the ______ ______。 Including handling, a total cost of ______ yuan.

The venue:
Party B shall be dated __ __ ______________________ before booking the venue, and in month __ __ __ points on Party before being required to complete layout:

1, the rostrum ____ flower pots ,____ requested color carpets, velvet over Taiwan, the podium set up ____ seats in the background ____________ materials, projection screens require (____×____), projector requirements ____ lumen, equipped with Laser Pointer (or telescopic pointer), wired / wireless microphones ____ months. Podium configuration tea cup (or bottled mineral water), placed on the side of the drinking fountains (with bottled mineral water may not have drinking fountains), the platform is equipped with an electrician, conference services, Miss 1. Both sides confirmed: Projector as (own Party, Party A Party B to provide leasing, third party), when the Party comes, the B is only obliged to provide technical support to ensure the equipment is not responsible for the normal work; the two sides confirmed Projector rental price of ____ yuan / day, tea and other service personnel to provide support is included in the venue rental cost.

2, B must be the venue layout on __ __ __-point day to complete the venue layout - u-type, class type, sit around tables and type, such as theater-style choice of seating arrangements no less than ____, of which the former Pai layout need not less than __________, the ____ cm row spacing; in the venue arrangements for the fixed photographic points ____ months, required to provide water dispenser ____ sets of ____ to provide a small meeting room, meeting room furnishings tables shall not be less than ____ sets of chairs. ____ Banner hung at the venue, which reads as ____________________________________。 Will be inside / outside the provision of information / samples Showcase ____ months. Both sides confirmed: Showcase for the new production / rental, specifications ____×____×____, priced ____ Yuan / month. Drinking fountains provided free of charge from the B, drinking water provided by the Party (Party B may ****)。

3, atmosphere, support for B should be on the __ __ __ day of ____ points ago balloons hanging banners, banner content (__________________) specification is ____ meters ×____ meters, arch Inflatable ___ _ one, the specification is ______×______, the venue / baskets of flowers placed outside the ____ months. __ __ Month while on ____×____× newspapers published information about booking ____×____× layout (content Party provided).
The venue and the atmosphere of total support costs :____________ yuan.

4, simultaneous translation system B must be __ __ month __ days before the commissioning good simultaneous translation system to provide ____ channel translation (language for __________), __ __ month __ days before the A parties should speak less and characteristics of the area told the interpreter and the interpreter told the speaker the country and broad language habits. Party B must provide interpreters __ __ month __ days before the familiar areas of expertise needed to translate for simultaneous translation, the error rate should not exceed 2%. Party speaker Speed section shall not exceed ____ words / min.
Simultaneous translation support for a total cost of :____________ yuan.

Catering arrangements:
The two sides confirmed that the participants eat during the meeting take place restaurants and ____________ ____________ ____________ hotel restaurant. Of which not less than ___ times eating Chinese food, Western food meals of not less than ___ times, the Muslim meal of not less than ___ times. Breakfast meal labeled ___ yuan / person, dinner (lunch and dinner) meal labeled ___ yuan / person, Banquet meal labeled ___ yuan / person, breakfast, dinner and banquet meals (including the Western and Muslim meals) of food at the Annex (recipes). Food provided by the Conference does not contain alcohol (or drink included), time is on ___ Japanese ___ ___ ___ meal to meal on ___ ___ Japanese only, of which ___ ___ months Day ___ meal for the banquet meal. Meeting persons who have _________ documents (or meal card) dining. In the form of buffet breakfast (or group meals), dinner for sit around tables and type (or buffet) group meal, a specific dining time from Party B informed the participants produced sorts of water licenses.
Business study tours meals extra.

Banquet meal / business reception requirements
Time: ___ months ___ days ___ months ___ days ___ pm to ___ pm
Scale:
Content:
(1) buffet / sit around tables and Banquet
(2) Speech System
(3) Entertainment
(4) Service / Transportation
Dining total cost :______ yuan.

Other Service Arrangements:
1, the maintenance of order at its meetings
In order to facilitate confidentiality and conferences held regularly on both sides confirmed the ___ ___ to ___ ___ On the conference room set up on ____________ ___ staff members, staff from Party A / Party B is responsible for designating / assigned, the main responsibility is to verify identity of persons entering the venue. With all the venue staff to enter documents into the ______. The service fee ______ yuan / free of charge.

2, conference secretarial services
The two sides confirmed that during the meeting as shown with Party B for Party A to provide services:
(1) The stenographer ___ name, working hours for ___.
(2) The interpreter ___ name, working hours for ___. ___________, The English name, Japanese ___________ name, German ___________ name.
(3) The conduct of business handyman staff ______ name, working hours ______。
(4) health practitioners ______ name, working hours ______。
(5) Photographer ______ name, working hours. Recording media specifications for ______, ______, post-editing by a B / Party to complete.
(6) Travel Consultant ______ name, working hours ______。
(7) signed the master of ceremonies (rituals) ___ name, working hours ______。
(8) Other - sign production, ___ blocks, the contents of _______________, or location of _______________。
Secretary of the meeting a total cost of the above services ______ yuan.

Meetings inspection and night entertainment arrangements:
1, conference visit the two sides confirmed that Party during the meeting participants to conduct a business inspection, line and itinerary is as follows:
Line 1
d1:
d2:
Number of persons :______
Line 2
d1:
d2:
Number:
The total number of persons :______
Vehicle requirements:
B provides travel liability insurance, professional tour guides, accompanied by
Cost:
2, evening entertainment arrangements
The two sides confirmed that Party officials during the meeting or the association organizes various reception, then Party B will be responsible for scheduling agents. This part of the cost paid by the Party Unity / or participants to direct payments.
Annex ______________________________。 specific program

Return Ticket Service and Station Transfer:
The two sides confirmed that matters relating to Party officials Return the unified arrangement by the conduct of business / participants pay for their own. Party B to provide Return Ticket agency services (the venue hotel lobby in the attendance to provide advice and intended at the time of ___ months ___ days ___ months ___ pm to ___ Day):

1, air tickets Mingzhemingkou do not charge a service fee, Free Delivery to stay at hotel;

2, par ticket prices, charging 40 yuan per person service fee, Free Delivery to stay at hotel;

3, high-speed bus nominal price, to avoid service charge, Free Delivery to stay at hotel;

4, tickets face value prices, free service charge, Free Delivery to stay at hotel;

B Station bid farewell to provide services: (time on ___ days ___ ___ ___ pm to ___ on ___ day time)

Financial Advisory:
Financial assistance (this provision for non-conduct of business a one-time fee charged organizations apply)

The two sides confirmed that participants sign Party, the Party B to provide personnel to assist a Finance Party ___ charged conduct of business costs, to provide money detector equipment and personnel to assist Party A statistical verification of expenses related to accounts receivable.

Other assistance to Party B in their networks of information posted on the meeting notice, making receipt form, fill in for the Party relevant personnel to download the same time, officers assigned to regular statistical receipt of information, report regularly to the Party. This service is provided free of charge.
The two sides confirmed that the above services are scheduled and irrevocable agreement. Since the two sides signed and sealed by Party A under this clause from the date of payment of booking payment agreement is effective immediately. Party after the agreement came into effect on working days to pay RMB ___ ______ yuan as a booking payment.

To change and accounting principles:
1, the Party confirmed that except in the following circumstances, Party A does not exist otherwise, revoke or change the reason for this agreement - if the revocation or modification, Party B will be entitled to require Party A to Party B to pay to revoke or change the result of the expected losses:
◇ of war or political events;
◇ Party in bankruptcy proceedings;
◇ Party entities, changes into the reorganization process;
◇ due to policy or legal changes can not be held in conference.
2, Party A may change the scheduled meeting time, but the period of notice must be given to change the scheduled days before the deadline arrived ___ B, Party A Party B receiving the notice shall be ___ working days in order to (□ Fax □ Email □ letters) mode receipt confirmed receipt of Party A Party B and B to confirm the file indicated that after the two sides agreed to change the meeting time, the agreement between the parties except date of the meeting, the other no change.
3, B services, except in cases of changes in the following circumstances, otherwise Party B has no right to change services --
◇ B downstream service provider to sign a legal requirement of the bankruptcy, suspension or termination of services of other force majeure event, while the downstream service provider B to replace Party A does not meet requirements;
◇ Venue major natural disasters (such as acute infectious diseases);
◇ meeting place of major political events (including the government requisitioned meeting place)
If not, the reasons given above, Party B requests to change service, will pay Party A due to service changes, a result of expected loss. The items listed in this article appears, the first time, Party B should inform Party A in written form, and the Party plans to make changes after the receipt of the notification options for the Party - Party B shall ensure that changes to the service of not less than the standard of the original agreement.
Based on the spirit of friendship and cooperation, all of the change of the two sides agreed to consultation. At the same time the two sides agreed:
◇ Party change or cancel the meeting after the commencement of the agreement shall be held before the meeting officially working day prior notice Party B, in addition to Party B has paid the costs (in the Party's advance payment of deductible, under section B the right to request a Fang make up the excess part of the Party B agreed to return the Party), Party B intended to give up benefits claims;
◇ Party's decision to change or cancel the meeting if ___ days prior to the meeting to inform Party B, Party A Party B shall be paid does not return the expected benefits of the ______%, advance payment;
◇ Party's decision to change or cancel the meeting if ___ days prior to the meeting to inform Party B, Party A Party B shall be paid 100% of the expected benefits do not return the advance payment;
◇ B due to the reasons for asking for a change to this provision services or canceled at the event before the ___ day notice Party, the Party must be a full refund of advance payment;
◇ B due to the reasons for asking for a change to this provision services or canceled at the event Party A before the ___ day notice, in addition to refund of advance payments Party, the Party to this Agreement must also be paid the total amount of ______%; ___-day prior notice if Party A, Party B must be paid in full.
4, the two sides agreed the provisions of this Agreement, the services and cost accounting principles are as follows
◇ accommodation, catering and vehicle - according to protocol standards settlement, for understandable reasons, to allow the actual cost of the total rate to fall 5 percent, that is, if the Party needed services than the scheduled 95 percent, according to 95% of the settlement; more than 95 %, and according to the actual cost of settlement services.
◇ In addition to the total services provided outside of the agreement, Party B agrees to provide services according to protocol standards reserved space, but not more than 5% of the total (referring to the individual services). Party If you need more than the scheduled service, can enjoy 5% within the protocol standards, more than part of Party B as far as possible, but the agreement does not guarantee the provision of standard services.
◇ The two sides confirmed that all service fees in the ___ ___ months before the accounting approved by both A and B, Party A ensure that once the money paid to B - if more than the agreed period, the right to request Party B to pay fines -- standard 0.5% of the total, daily basis.
5, the arbitration agreement the two sides, if there is a controversy of this Agreement, will be the first negotiated settlement; if the consultation does not resolve, the two sides will apply for arbitration, the arbitration place.
6, entry into force of this Agreement, jointly signed by both parties and the Party to provide the required advance payment to take effect.

Accommodation arrangements:
The two sides confirmed that a total of ______ Party booking rooms, of which _________ ______ class standard hotel rooms (______ between ______ yuan / room), business suites between ___ (______ yuan / room) executive suites between ___ (______ yuan / Inter-);_________ Hotel Inter-______ ______-class standard rooms (______ yuan / room), business suites between ___ (___ yuan / room), ___ Executive Suites rooms (______ yuan / room).
Based on the number of participants have a certain mobility and B the two sides agreed to set aside rooms ___ ___ ___ months ___ days, one of the standard rooms ___ between ___ suite rooms. On ___ ___ ___ day ended when the Party premises, if less than the actual booking, book a room according to the number of settlement, more than the actual settlement (in the reservation within 10% of the total), Party B promise More than Part of the reservation prices. ___ Hours ___ days ___ months after the calculation of real space.
On all the space time is ___ ___ ___ to ___ on ___ hours on. On more than ___ ___ ___ days, if Party A need to continue to use the guest room, advance notice of Party B, Party B can be negotiated with the hotel as much as possible (but not guarantee) the price settled by agreement.
The two sides confirmed that B must be on the ___ ___ ___ day before, when access to hotel reservation room key card, according to the specified list of registered Party assigned room at the same time to complete check-in.